JOB SUMMARY:
Responsible for general project coordination both in the U.S. and globally.

ESSENTIAL FUNCTIONS
• The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
• In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.

1. Detail oriented person required to be responsible for developing and maintaining project plans for complex software implementations, upgrades and system support, including identification and tracking of tasks, timeline, resources, prioritization, critical paths, enforcing documentation and development standards, business escalation of issues, etc. Organizes and maintains project files and folders.
2. Help to lead team of resources from technical groups and functional clients of varying responsibility levels towards a common goal utilizing standard project methodology and change management procedures.
3. Coordinate and participate in documentation of project scope, hardware and software requirements, completion of design, construction, testing, implementation, and post implementation support tasks.
4. Organizes and leads team meetings as required, and publishes minutes, action items, and issues.
5. Manage and document project issue resolution, from identification and documentation through resolution. Escalate issues as necessary to the I.T. director and/or department management as required.
6. Understands and grasps both the technical and functional (procedural) aspects of large I.T. projects. Analyzes documents and presents information as required. Constructs executive summary level communications under tight deadlines. Participates in development of executive recommendations.
7. Assist with organization and development of project budgets and tracking actual to budget costs. Includes analysis with vendors, clients and internal I.T. and functional resources, oversight of invoice processing and financial information to ensure accurate coding and posting.
8. Participate as a team member on projects led and managed by other groups.
9. Prepare monthly I.T. project and support status reports to management, and handles matters in a confidential, professional and ethical manner.
10. Provide a high degree of autonomy in the performance of duties, working effectively with little supervision at times. May include some evenings and weekends when necessary. Some travel may be required.

MINIMUM QUALIFICATIONS AT ENTRY
• Bachelor’s degree and 5+ years of experience in a large I.T. environment, sufficient to perform the essential functions of the job, as determined by the company.
• Experience in implementing/upgrading large enterprise systems (e.g. payroll, financials) is required. PeopleSoft/Oracle system experience is preferred.
• Experience working in a complex web-based I.T. organization that includes internet, extranet, and SharePoint portal environments is a plus.

Competencies (as demonstrated through experience, training, and/or testing):
• Excellent project management, planning and organizing skills, including experience using MS Project.
• Highly proficient in MS Office products (Word, Excel, PowerPoint), Visio, etc.
• Proficiency in working with MS Access or other database environments highly desirable.
• Understands the responsibilities of the I.T. function, standard project methodologies (Waterfall/Agile), change management procedures, and industry best practices.
• Strong problem solving and analytical skills are required.
• Strong customer and results orientation.
• Ability to effectively correspond, present information and respond to questions from groups of managers, clients, customers, and the general public at all levels and across diverse cultures.
• Ability to be an effective team member and handle project leadership responsibly.
• Ability to adapt to changes in the external environment and organization.

Working Conditions and Physical/Mental Demands
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Handling and being exposed to sensitive and confidential information.
• Occasional lifting and/or moving up to 25 pounds.
• Computer Usage.
• Regular talking and hearing.
• Frequent sitting
• Close vision, distance vision, and the ability to adjust focus.
• Work primarily performed in an office environment.

EOE AAP M/F/D/V

• Location: Westlake Village
• Compensation: market
• Principals only. Recruiters, please don’t contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.