This is a Temp to Perm Opportunity – Which means: No health Benefits at first.
Great National Organization.
Hours are full time: 40/week

Description:
Office Management

Ensure office orderliness and organization, maintaining common standards of professionalism and mutual respect among all employees
Ensure existing and new employees have appropriate space, equipment, and supplies

Manage relationships with building owner and facilities-related vendors
Manage purchases of new office and program supplies in compliance with federal procurement guidelines
Provide procurement guidance, trainings
Function as “go to” person and “trouble shooter” for city offices needing help from the National office
Handle petty cash for the National office
Handle confidential and non-routine information with sensitivity
Make travel arrangements for staff for larger functions
Draft memos and correspondence
Assist with other projects as needed

Maintain inventory of existing office assets and office and program supplies

Schedule and confirm appointments, internal meetings and manage conference room schedule as needed

Tech Support:

Manage outsourced IT support vendor for all staff needs
Provide initial trouble-shooting of office IT issues where possible to reduce use of outside vendor
Provide guidance and training to city offices around trouble-shooting of common IT issues

Act as on-site help contact for external IT support vendor when needed
Procure and purchase software, hardware, and other IT equipment needs in coordination with IT vendor

QUALIFICATIONS

Bachelor’s degree
One year of experience as an Executive Assistant, Office Manager, or similar position
Experience resolving internal IT issues and managing IT vendors a plus
Excellent written and verbal communication skills
Impeccable organizational skills and attention to detail
Vendor management experience
Exceptional interpersonal and teamwork skills
Ability to multi-task in a fast-paced organization
Proven integrity and commitment to confidentiality
Tact and diplomacy
Proven experience at working independently with minimal supervision and as part of a team to complete assignments
Flexibility and adaptability to rapid change
Expertise with Microsoft Outlook, Word, and Excel a must
Comfort using Microsoft PowerPoint, Access, Salesforce, or SharePoint a plus

• Location: Los Angeles
• Compensation: $20/hour
• This is a contract job.
• This is at a non-profit organization.
• Principals only. Recruiters, please don’t contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.