Award-winning cause-marketing firm Causecast has an immediate opening for a Full Time Office Manager in our West LA, CA office and is seeking an experienced professional with proven administrative and organizational skills as well as the chops and desire to work in a small fast-paced start-up.
 

 
The ideal candidate will be a self-directed team player with a superior work ethic and a proven ability to multi-task. He/She will be detail oriented, flexible, and possess excellent organization and communication skills. If you are looking to grow in a start-up environment, this is a unique opportunity.
 

 
Job Description
 

 
Assist in developing and maintaining an efficient operations system in our office and assist with the refinement of existing systems. Responsible for the oversight of basic bookkeeping, human resources, assisting the executive staff and office operations functions.
 

 

 
Primary Responsibilities:
 

 

 
Basic Bookkeeping: keeping track of receipts and invoices. working with the company’s bookeeper and accounting department. Folowing up with outstanding invoices
 

 
Human Resources (HR) Administration: able to coordinate with HR company.
 

 
Oversee general HR areas such as recruiting, wage surveys, payroll and benefits administration.
 

 
Office Operations: Organize a variety of office duties and procedures such as technology, information management, filing systems, requisition of supplies, reception and other clerical services.
 

 
Assisting the executive staff: scheduling/ travel arrangements/ prioritizing executive correspondence/ interacting discreetly and tactfully with high level clientele.
 

 

 
As Office Manager, you’ll be the first face our visitors and supporters will see when they walk in the door and the first voice they hear when they call. Your primary job will be to support the Causecast staff — that can mean anything from answering hundreds of calls to taking care of important errands to managing volunteer requests.
 

 
responsibilities:
 

 
* * Manage the day-to-day tasks and logistics of our office.
 

 
* * Act as the first point for all contacts with Causecast. You’ll welcome new hires, greet guests in person and field the ongoing calls to the office.
 

 
* * Keep a consistent appearance and feel to our office space.
 

 
* * Help develop and put in place new office procedures.
 

 
* * Direct and help the new hires assimilate at Causecast. You’ll dispense info and make sure they understand everything, from the organization’s core mission to which forms to fill out to their specific benefits package, etc.
 

 
* * Create and direct the entire intern and volunteer services program. You’ll proactively monitor the each department’s needs and then assign or vet interns and volunteers to take care of each job.
 

 

 
Knowledge/Skills/Qualifications
 

 
* MUST HAVE: College degree and previous office administration, or executive assistant experience
 

 
* MUST HAVE: Excellent organizational and communication (written and oral) skills with strong attention to detail and accuracy.
 

 
* MUST HAVE: Proficiency in Mac OS and Google Docs/Calendar/Gmail.
 

 
* Ability to understand, analyze, and communicate financial data.
 

 
* Ability to coordinate and present information in an organized and accurate manner.
 

 
* Ability to multi-task, prioritize, and meet deadlines.
 

 
* Willingness to take on new responsibilities and support duties of fellow staff members.
 

 
* Excellent leadership and interpersonal skills.
 

 
* Ability to take direction well.
 

 
* Can book travel quickly and efficiently.
 

 
* Must be able to handle multiple rapidly changing schedules.
 

 
* Knowledge of project manager software and accounting software.
 

 
* Ability to adapt to a changing environment quickly and easily.
 

 
* Ability to work well independently and under pressure, as well as be highly responsive to clients.
 

 
* Desire to contribute and be part of a highly creative team.
 

 
* Likes working in a highly creative, start-up environment
 

 
* BONUS POINTS: Proficiency in Salesforce or other CRM system.
 

 
Attributes:
 

 
You love the thrill of being in a start-up environment and all that comes with it
 
You understand that start-ups require commitment and sacrifice, and are energized by the changes that occur from day-to-day.
 

 
You know what you’re doing.
 
You have 2-5 years of experience as an office manager. You have worked in — or have done your homework on what it’s like to work in — a creative and innovative environment.
 

 
You embody the word ‘integrity’.
 
You are renowned for your trustworthiness and follow through. With you, your word is your bond, and your bond is never broken.
 

 
You’re a multitasker — but you get the job done in everything you do.
 
You’re consistent, reliable and excited to support an organization that’s growing faster than the staff can sometimes keep up with. You can handle all the day-to-day requests from our supporters and visitors while also dedicating time and brainpower to bigger projects.
 

 
You’re a clear and concise communicator.
 
You strive to know everything you possibly can about Causecast so that you can handle any questions yourself. You utilize other staff members to learn this info but you ultimately aim to take charge as the initial contact for Causecast’s supporters and visitors.
 

 
You take the reins.
 
You’re innovative and self-motivated. You create efficiencies wherever you can, especially for menial tasks. You solve problems on your own instead of waiting around for someone to guide you through them. You also want to learn new skills and absorb what you can from the team while giving your input where possible.
 

 
You’re so organized, it’s almost embarrassing.
 
You have a proven track record of top organizational skills. You can manage schedules, inquiries and head up volunteer events to get work done on a deadline and budget.
 

 
You’re passionate about your work and what it means.
 
You want to help bring Cause to individuals, organizations and businesses.
 

 

 
MAKE OUR DECISION TO HIRE YOU EASY BY DOING THESE THINGS!!!!!
 

 
1. Before you respond to our post, do your homework on our company, Causecast, and our industry (It’s pretty exciting stuff. I promise).
 

 
2 In your response email:
 
a) please let us know what it is about the start-up environment that appeals to you.
 
b) please describe an experience you’ve had that lets us know why YOU ARE THE ROCKSTAR OFFICE MANGER WE’VE BEEN LOOKING FOR.
 

 
3. Finally, please attach your resume, cover letter and salary history to the email and send it to santamonicaofficemanager@gmail.com with subject line of "OFFICE MANAGER POSITION".
 

 
*RESPONSES WITHOUT THE AFOREMENTIONED 3 ITEMS WILL NOT BE CONSIDERED, SORRY.